Looking for a comfortable location for your next birthday party or business meeting? The Haldimand County Public Library offers meeting rooms at its Caledonia, Cayuga, Dunnville and Jarvis Branches, each equipped with various amenities. The rental process is quick and easy and rental fees have been set by the Library Board at affordable rates, with reduced fees for non-profit organizations and community service agencies.
Gertrude Haller Meeting Place
Unique features: Secondary entrance/exits opens to the Caledonia Arena foyer – great for hockey, ringette, figure skating parties and meetings.
This meeting room is available for booking outside of regular library hours during the fall, winter and spring online. During the summer, bookings can only be made during regular library hours.
Cayuga Library Meeting Room
Unique feature: A large smart TV with WIFI and screen casting capabilities makes this the perfect space to rent for your next meeting or presentation.
Garfield Disher Room
Unique feature: The Garfield Disher Room is available for rent outside of library hours. Our staff are happy to coordinate a rental that fits your schedule.
Please note: The Garfield Disher Room is not available for rent between Victoria Day and Labour Day due to the Summer Book Sale.
2nd Floor Program Room
Unique Feature: Floor to ceiling windows on half the walls of this meeting room give it a bright and airy feel. The perfect space for an-easy-to-clean-up birthday party!
Jarvis Library Meeting Room
Unique feature: This welcoming blue meeting room is available to rent after hours. Our staff are happy to coordinate a rental that fits your schedule.
Digital projectors and screen are available for all rental spaces. Please ensure you request this equipment on your rental form. Renters must provide their own laptop for connecting to digital projectors.
All library meeting spaces have access to WIFI.
Commercial: $30 per hour, minimum $60 charge
Commerical rates apply to individuals and businesses whose intent is to sell a product or service, attract clients, or conduct other forms of business (for example, union negotiations).
Private Party: $25 per hour, minimum $50 charge
Private party rates apply to individuals or groups whose activities are private in nature, and are not receiving or expecting to receive financial compensation for any product or service (for example, birthday parties).
Tutoring/Proctoring: $25 per hour, minimum $25 charge
Tutoring/proctoring rates apply to individuals or groups who act as tutors or examination proctors with fee-paying clients.
Not-For-Profit: $15 per hour, minimum $30 charge
Not-for-profit rates apply to community groups or organizations that do not have a profit-making mandate.
Fee Payment: Rental fees must be paid, in full by cash or cheque, prior to use of the meeting room. Payment immediately preceding the booking is accepted. Companies or institutions that require an invoice will be provided one upon request. Payment receipts will also be provided upon request.
Please note: Rental fees may be waived in whole or in part at the discretion of a member of the Library Management Team for events jointly sponsored by the Library and its partners, or for groups whose mission and goals closely reflect those of the Library. These may include, but are not limited to, literacy, literary arts, arts and culture groups, as well as discussion forums on community issues. If you feel you fall under this exception, please email us at library@haldimandcounty.on.ca .
All potential renters of meeting room spaces must read the Meeting Room Regulations and complete a Meeting Room Booking form. You can initiate a meeting room booking by:
All meeting room bookings are subject to availability.
Restrictions on Selling in the Library: Haldimand County Public Library board prohibits any person from conducting private/commercial business anywhere in the Library with the exception of the designated meeting room spaces at the Dunnville and Cayuga branches in accordance with municipal zoning parameters. Therefore, we can only accept commercial meeting room applications which involving selling of a product (for example, Tupperware or Scentzy parties, craft sales etc.) at the Dunnville and Cayuga Branches.
Booking Cancellations: Notification of room booking cancellation must be received by the Library a minimum of two hours prior to the commencement of the scheduled booking. Notification can be made by phone, mail or email. Failure of the renter to utilize the meeting room as booked without prior notification does not wave rental fees.
Tutoring is an activity that relates to the library’s role as an educational support centre. Free use of the Library’s public space, however, is permitted for non-profit tutoring only. Paid tutoring must take place in a library meeting room at the scheduled rates.
Non-profit tutors are welcome to contact the library to reserve use of the meeting room by completing the Non Profit Tutors Meeting Room Form (PDF).
For-profit tutors must complete the meeting room booking form as outlined above.
Haldimand County Public Library offers exam proctoring services. Email library@haldimandcounty.on.ca to book this service.
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