Bids and Tenders

Welcome to Purchasing!

The Purchasing Division helps to facilitate the strategic acquisition of goods, services and construction for the municipality.  We strive to obtain the best value for the County and in doing so, encourage competition and ensure we follow principles of fairness, objectivity, transparency and accountability, as reflected in the County’s purchasing process.

Learn more about our purchasing process below, including how to participate in our bid requests.

If you do not find the information you require, please contact Purchasing for further assistance.

Contact Us

45 Munsee Street North
Cayuga, ON N0A 1E0
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 Email Purchasing

Select a topic for more information:

CODE OF ETHICS

Haldimand County Purchasing Staff are proud members of the Ontario Public Buyers Association (OPBA) and have adopted the OPBA code of ethics.  The code of ethics promote:

  • Open, fair and transparent processes
  • Employment of Best Practices to facilitate ease of procurement
  • Competence, excellence, efficiency, objectivity and impartiality
  • Continuous development of purchasing excellence​

BIDS & TENDERS

Find out more about Haldimand County’s Bid Opportunities:

  • View Documents
  • Addenda
  • Results
  • Training Material and System Support

VENDOR INFORMATION

Find out more about Haldimand County’s Purchasing Policy, including:

  • Purchase Order Terms and Conditions
  • General and Construction General Conditions
  • Bid Irregularities
  • and many more!

BUYING GROUPS

Haldimand County is a participating agency in a number of buying groups.  Member Agencies realize savings by combining individual requirements and seeking bids for larger volumes of goods and services.

This posting is a public notification and will be updated accordingly at the discretion of the County.  Haldimand County is a participating agency in one or more procurements conducted by the following cooperative buying group(s):

The following provides a list of programs/services that may be procured through one of the buying groups listed above.  In addition, Haldimand County reserves the right to participate in other buying group procurements not identified below at their sole discretion.

  • Office Supplies
  • Furniture
  • Janitorial Services
  • LED Retrofitting
  • Courier Services
  • Supply & Delivery of Bulk Fuels
  • Managed Print Services
  • Collection Agencies
  • Fleet Vehicles
  • Mobile Devices
  • Software Licenses

Last Updated: January 3, 2019

ONLINE AUCTIONS

Haldimand County surplus items are auctioned on an ongoing basis.  Auction listings can be found at:

CONSTRUCTION ACT

Due to the extensive changes to the Construction Act (formerly Construction Lien Act), Haldimand County is providing the following supplementary information to assist Vendors during this transition:

The October 1, 2019 Construction Act updates will not apply where:

  • a contract for the improvement was entered into before October 1, 2019; or
  • the procurement process for the improvement was commenced before October 1, 2019

As of October 1, 2019 the Construction Act applies to Improvements and Capital Repairs.

Improvement means, in respect to any land:

  • any alteration, addition or capital repair to the land,
  • any construction, erection or installation on the land, including the installation of industrial, mechanical, electrical or other equipment on the land or on any building, structure or works on the land that is essential to the normal or intended use of the land, building, structure or works, or the complete or partial demolition or removal of any building, structure or works on the land;

Capital Repair  means:

  • any repair intended to extend the normal economic life of the land or of any building, structure or works on the land, or to improve the value or productivity of the land, building, structure or works, but does not include maintenance work performed in order to prevent the normal deterioration of the land, building, structure or works or to maintain the land, building, structure or works in a normal, functional state

Further information regarding the Construction Act can be found here:

Applicable Bid Opportunities will contain further information regarding the Construction Act processes.

Visit Haldimand County’s Vendor Information for details regarding our Proper Invoice.

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