Student Assistant, Clerks | Haldimand County

- Dec 12, 2025

Student Job Postings

Closing: January, 30, 2026 at 4:30 p.m.

The Role

Student Assistant, Clerks

This is a temporary full-time role at Haldimand County, with an hourly compensation of $19.36.

The Opportunity

Join our dynamic team in the Clerks Division, where we oversee a wide range of crucial services vital to our community!

As the Student Assistant, you’ll play a pivotal role in supporting the Clerks Division. The position involves providing valuable clerical support and contributing to the smooth operation of the Division. This unique opportunity provides hands-on experience while playing a central role in the efficient functioning of our local government.

If you want to learn more about and gain experience in clerical work, please apply today to become an essential part of the Haldimand County Team!

The Perks

Lieu of vacation
Defined benefit pension
Business casual workplace
Wellness programs
Safe & friendly work culture
35 hour work week
Career growth
Networking opportunities

Haldimand County

Haldimand County is a single-tier municipality with a dedicated team of professionals committed to delivering exceptional services to our citizens. With a focus on excellence, our county stands as an outstanding place to work and live. By joining our dynamic team, you open the door to a rewarding career where we prioritize the health and wellness of our employees, their families, and the communities we serve.

At Haldimand County, we believe in the Net Better Off philosophy. This means we’re passionate about helping our staff thrive and advance in an equitable workplace.

Job Description

Student Assistant, Clerks

Vacancy: 1

Posting Period: December 12, 2025 - January 30, 2026

Employer Group: CUPE 4700 Local (Haldimand)

Reporting to: Municipal Clerk

Grade: Student 2

Wage Hourly: $19.36

Position Status: Temporary full-time (employment expected from May 18 - August 17, 2026)

Work Hours per Week: Up to 35

Location: Cayuga, ON (Haldimand County Administration Building)

Core Competencies

Self-Direction
Interpersonal Communication
Active Learning

Position Summary

The Clerks Division assumes responsibility of an array of essential services, including Council support, Municipal Freedom of Information Requests, Vital Statistics, Death Registrations, Records Management, Municipal Elections, and Police Services Board Administration. The role of Student Assistant, Clerks, will involve providing clerical support in connection with the diverse tasks carried out within the Clerks Division.

Qualifications, Knowledge, and Skills

Education

Must be enrolled in post-secondary education and returning to school on a full-time basis in September

Experience

No prior experience required, however, any current related experience is considered an asset

Knowledge/Skills

Attention to detail is crucial
Excellent written and oral communication skills are essential
Time management skills and the ability to work independently will be beneficial for this position
Technology Aptitude
- Demonstrated fundamental computer skills to perform basic tasks on various technological devices and programs while adhering to cybersecurity and an awareness of best practices
- Beginner’s knowledge of MS Office (Word, Excel, Outlook, PowerPoint)

Responsibilities

The incumbent is responsible for, but not limited to:

Functional

Records Management
- Assist with corporate/division records retention activities
- Attend the records centre regularly to provide corporate retention and retrieval services under the direction of Information & Privacy Coordinator
- Assist with preparation of annual records destruction process under the direction of Information & Privacy Coordinator
- Assist with development of SharePoint and EDRMS
Administrative
- Prepare notices and mailings as required
- Sort, process, and distribute incoming and outgoing mail as required
- Perform various digitization assignments when required
- Undertake or assist with various tasks/projects other than the above on an as-required basis
Election
- Assist with the planning and organizing of effective delivery of the 2026 Municipal and School Board elections
- Assist with preparation of Voters’ List
- Assist with the organization of supplies
- Assist in coordinating the Municipality’s election website information
- Other election duties as assigned

Demonstrate commitment to the Haldimand County Code of Conduct

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the job.

Position Requirement(s)

Valid Ontario Driver’s License - Class G2 or Equivalent

Haldimand County envisions all County staff to possess a high degree of Ethical Behaviour & Professionalism, Political Acumen, Relationship Management, Credibility, Flexibility & Adaptability, Empathy & Compassion, Entrepreneurship, and Customer Service.

Haldimand County is an equal-opportunity employer that strives for inclusivity and belonging for all. Accommodation is available at any stage of the hiring process to applicants with differing abilities. If you require accommodation at any stage of the hiring process, please contact us at hrhelpdesk@HaldimandCounty.on.ca.

County employees who are interested in applying for this position must complete the EMPLOYEE APPLICATION FORM via the County’s Intranet - FuNK and submit it online with a resume and cover letter by 4:30 p.m. on the last day of this posting.

We thank you for your interest in working for Haldimand County. Only candidates selected for an interview will be contacted.

Apply for this job