Project Management Assistant (Haldimand Norfolk Housing Corporation)

Job Description

This is being posted on behalf of Haldimand Norfolk Housing Corporation (HNHC)

Vacancy: Yes

Employment Type: Full-Time, Contract (up to 18 months)

Union: CUPE Local 4700

Hourly Rate: $25.43-$31.78

Work Hours per Week: 35

Location: Simcoe, Ontario 

Support tenants. Strengthen communities. Make an impact.

Haldimand Norfolk Housing Corporation (HNHC) is the largest social housing provider in Haldimand and Norfolk and one of Ontario’s Independent Local Housing Corporations. We provide safe, affordable, quality housing to hundreds of families, seniors, and individuals across our communities.

We are seeking a Property Management Assistant for an up to18-month full-time contract to support our Property Management team. This position plays a critical role in ensuring accurate rent calculations, lease administration, maintenance coordination, and responsive tenant service across our housing portfolio.

This is an ideal opportunity for a highly organized administrative professional who thrives in a fast-paced environment and wants meaningful public-sector experience supporting social housing operations.

What You’ll Do

• Coordinate and implement annual lease renewals, income reviews, and rent subsidy calculations
• Prepare and issue legal notices and correspondence in accordance with housing legislation
• Input and maintain accurate tenant and rent information in corporate software systems
• Process rent adjustments, retroactive calculations, and ledger updates
• Support the unit offer process and tenant placement procedures
• Serve as the primary intake for maintenance requests and issue work orders to contractors
• Monitor outstanding work orders and coordinate internal and external repairs
• Prepare landlord and tenant forms (including N4s and N5s) for review and signature
• Support move-ins, move-outs, transfers, and tenant file management
• Communicate daily with tenants, contractors, agencies, and the Municipal Social Housing Department
• Provide clerical and administrative support to the Property Manager
• You will work within Provincial and Federal legislation including the Residential Tenancies Act, Housing Services Act, MFIPPA, PIPEDA, and related housing regulations.

What We’re Looking For

• Grade 12 diploma plus post-secondary education (1–2 year program) in Business Administration, Accounting, or a related field — or equivalent experience
• 1–2 years of experience in accounting, rent calculations, housing administration, or related office environment
• Experience interpreting income documentation and performing detailed calculations
• Strong knowledge of general office procedures and database systems
• Proficiency in Microsoft Office; experience with Yardi or similar housing software considered an asset
• Excellent written and verbal communication skills
• Strong organizational and multi-tasking ability
• Ability to manage deadlines tied to legal processes and subsidy timeline.
• Professional, tactful approach when working with tenants, including in difficult situations.

This role requires attention to detail, confidentiality, and the ability to work independently while contributing to a collaborative team environment.