Project Coordinator, Assets & Work Order System Implementation

April 23, 2025

Job Postings

Closing: May 13, 2025, at 4:30 p.m.

The Role

Project Coordinator, Assets & Work Order System Implementation

This is a temporary full-time role (approximately 18 months in duration) at the County, with an annual compensation range of $73,164 to $89,016.

The Opportunity

We are seeking a motivated and detail-oriented Project Coordinator, Assets & Work Order System Implementation to join our Engineering and Capital Works Department. In this role, you will support the successful delivery of our Money, Assets, People (M.A.P.) systems modernization project by helping implement a new, organization-wide asset and work order management system. You will work closely with internal stakeholders to understand current asset and work management processes and translate them into a more streamlined, programmatic approach within the new system. By supporting system configuration, testing, rollout, and change management, you will directly contribute to building a more consistent, data-driven, and efficient framework for managing municipal assets and services.

The Perks

Hybrid Work Options
Flexible Working Hours
Defined Benefit Pension
Health & Dental Benefits
3 Weeks Starting Vacation (prorated for the first year)
Wellness Programs
Safe & Friendly Work Culture
Professional Development
Employee Recognition

The County

Haldimand County is a single-tier municipality with a dedicated team of professionals committed to delivering exceptional services to our citizens. With a focus on excellence, our county stands as an outstanding place to work and live. By joining our dynamic team, you open the door to a rewarding career where we prioritize the health and wellness of our employees, their families, and the communities we serve.

At Haldimand County, we believe in the Net Better Off philosophy. This means we’re passionate about helping our staff thrive and advance in an equitable workplace.

Job Description

Project Coordinator, Assets & Work Order System Implementation, Engineering & Capital Works

Posting #: NU-2025-18

Posting Period: April 23 - May 13, 2025

Employer Group: Non-Union

Reporting to: General Manager, Engineering & Capital Works

Grade: 8

Wage Range Annually: $73,164 - $89,016

Position Status: Temporary Full-Time (approximately 18 months in duration)

Work Hours: 35 hours per week

Location: Cayuga, ON (Haldimand County Administration Building)

Core Competencies

Critical Thinking
Technology Use
Collaborative Skills
Cognitive Flexibility

Position Summary

This position plays a key role in the development and delivery of the Assets & Work Orders project in support of our Money, Assets, People (M.A.P.) systems modernization project. As part of this strategic priority, the position will work closely with divisions across the organization to translate their existing asset and work management processes into a streamlined, programmatic approach within the new system. By supporting configuration, testing, and implementation, this role directly contributes to a more consistent, data-driven, and efficient way of managing municipal assets and services.

Qualifications, Knowledge, and Skills

Education

Community College Diploma (Computer and Business Technologies) relative to the area of responsibility

Experience

Over 2 years and including 3 years of current related experience supporting system implementation, configuration, or business process analysis in a municipal or similar government structure

Knowledge/Skills

Technical capacity including the ability to effectively understand, apply, and adapt technical knowledge and tools to accomplish tasks, solve problems, make informed decisions and drive innovation
Ability to effectively manage time and multi-task
Excellent verbal and written communication skills with the ability influence, motivate, provide training, using flexible communication styles and to ensure suitable agreement, decisions are reached
Demonstrated initiative, and ability to make decisions involving broadly defined work, affecting major functions.
Demonstrated ability to work independently referring only major problems to supervisor/managers.
Demonstrated ability to exercise significant discretion and sensitivity involving regular access to confidential data.
Demonstrated analytical and problem-solving skills involving refining established ideas and/or programs of a complex nature requiring ingenuity and creativity of own efforts
Demonstrated to provide orientation or technical guidance, as needed
Organizational skills with specialized attention to detail to avoid errors and ability to meet deadlines.
Excellent interpersonal skills including the ability to work effectively in a team environment and guide interdisciplinary team-based discussions to increase staff morale, team building, and team spirit.
Technology Aptitude
- Demonstrated proficient computer skills to perform and troubleshoot common software performance and hardware issues on various technological devices and programs while adhering to cybersecurity and best practices
- Intermediate knowledge of MS Office (Word, Excel, Outlook, PowerPoint)

Responsibilities

The incumbent is responsible for, but not limited to:

Corporate

Contribute to achieving the municipality’s broader goals through implementation of an Assets & Work Orders system.
Ensure divisional configurations and workflows align with corporate strategic objectives and IT governance standards.

People

Act as a liaison between technical staff, vendors (where appropriate), and internal stakeholders from all levels of the corporation.
Facilitate workshops and engagement sessions to gather business needs and validate workflows.
Support end-user understanding through documentation and knowledge transfer activities.

Money/Asset

Help divisions understand system capabilities in relation to work order and asset management best practices.
Support budget-conscious solution design by recommending efficient and scalable configurations.

Functional

Translate business processes into system configurations and workflows.
Conduct testing and support user acceptance testing (UAT).
Analyze and map current and future-state business processes for system implementation.
Work hands-on in the system to build, configure, and optimize modules to suit divisional needs.
Troubleshoot configuration or functionality issues and coordinate with vendors as needed.

Demonstrate commitment to the Haldimand County Code of Conduct

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the job.

Working Conditions

Regular Business Hours: Monday – Friday (8:30am – 4:30pm)

Haldimand County envisions all County staff to possess a high degree of Ethical Behaviour & Professionalism, Political Acumen, Relationship Management, Credibility, Flexibility & Adaptability, Empathy & Compassion, Entrepreneurship, and Customer Service.

Haldimand County is an equal-opportunity employer that strives for inclusivity and belonging for all. Accommodation is available at any stage of the hiring process to applicants with differing abilities. If you require accommodation at any stage of the hiring process, please contact us at hrhelpdesk@HaldimandCounty.on.ca.

County employees who are interested in applying for this position must complete the EMPLOYEE APPLICATION FORM via the County’s Intranet - FuNK and submit it online with a resume and cover letter by 4:30 p.m. on the last day of this posting.

We thank you for your interest in working for Haldimand County. Only candidates selected for an interview will be contacted.

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