Nursing Clerk | Haldimand County

May 08, 2025

Job Postings

Closing: May 21, 2025, at 4:30 p.m.

The Role

Nursing Clerk

This is a temporary full-time role (until approximately May 31, 2026) at the County, with an annual compensation range of $43,498 to $52,926.

The Opportunity

As the Nursing Clerk, you will be part of our Long Term Care team, where maximizing our residents' well-being through innovation, growth, and leadership is the utmost priority! Our diverse team of responsive and dedicated professionals are committed to resident safety and enhancing residents’ physical, social, and recreational well-being/quality of life. The ideal candidate for the Nursing Clerk position is an organized and dedicated self-starter individual with a passion for administrative processes and proven experience in delivering excellent customer service to its stakeholders.

The Perks

Defined Benefit Pension
Safe & Friendly Work Culture
EFAP Program
Wellness Programs
Employee Recognition
Free Parking

The County

Haldimand County is a single-tier municipality with a dedicated team of professionals committed to delivering exceptional services to our citizens. With a focus on excellence, our county stands as an outstanding place to work and live. By joining our dynamic team, you open the door to a rewarding career where we prioritize the health and wellness of our employees, their families, and the communities we serve.

At Haldimand County, we believe in the Net Better Off philosophy. This means we’re passionate about helping our staff thrive and advance in an equitable workplace.

Job Description

Nursing Clerk

Posting #: NU-2025-20

Posting Period: May 8 - 21, 2025

Employer Group: Non-Union

Reporting to: Director of Nursing

Grade: 4

Wage Range Annually: $43,498 - $52,926

Position Status: Temporary Full-Time (until approximately May 31, 2026)

Work Hours: 35 per week

Location: Dunnville, ON (Grandview Lodge)

Core Competencies

Interpersonal Communication
Self-Direction
Initiative
Technology Use

Position Summary

Provides co-ordinated support for all departments by maintaining inventory levels, purchasing required supplies to ensure resident needs are met. Provides administrative and confidential support by taking minutes, tracking resident lists and organizing and filing of resident charts. Is the back up to scheduler(s) and provides scheduling support on the weekends through shift call-ins/replacements as needed.

Qualifications, Knowledge, and Skills

Education

Completion of Secondary School

Experience

Prior customer service work experience.
Special considerations will be given to applicants with the following:
- Previous experience in a Long-Term Care environment.

Knowledge/Skills

Understanding of home business and administration procedures.
Good understanding of functions carried out by the Division, as well as the interrelationship of municipal structure and functions with other departments/ divisions within the County and other government agencies to understand municipal government and services.
Valid Ontario Driver’s License and access to a reliable vehicle.
Excellent verbal and written communication skills with the ability to give, obtain, seek clarification, and/or exchange routine information.
Demonstrated initiative, and ability to make decisions involving routine tasks, within established procedures.
Demonstrated ability to work independently with complex tasks requiring some supervision.
Demonstrated ability to exercise significant discretion and sensitivity involving regular work with confidential information.
Proven ability to make responsible purchases.
Demonstrated analytical and problem- solving skills involving occasional ingenuity, and minor refinement of procedures when necessary.
Demonstrated capability to provide orientation or technical guidance, as needed.
Organizational skills with conscientiousness, to avoid errors and ability to meet deadlines.
Technology Aptitude
- Demonstrated intermediate computer skills to utilize various technological devices and programs while adhering to cybersecurity and best practices are followed.
- Intermediate knowledge of MS Office (Word, Excel, Outlook, PowerPoint)
- Computer proficiency in Staff Schedule Care.

Responsibilities

The incumbent is responsible for, but not limited to:

Corporate

Follow the GVL philosophy of delivering care to Residents by utilizing DementiAbility and GPA principles
Ensure the Resident’s Bill of Rights is respected and the guidelines set out by relevant provincial legislation, regulations, and directives are followed, by communicating with residents, visitors, and other personnel in a courteous manner
Conduct all work within applicable Acts, regulations and approved County policies
Use sound interpersonal skills to ensure effective public relations that sustain the positive image of the Corporation of Haldimand County

People

Schedule and complete tours of the Home with family and caregivers
Scheduling support and call ins for Union Employees on weekends assigned to work or in the absence of the scheduler

Timeline

Orders must be placed on a weekly basis to ensure delivery to the home which enables staff to provide care to the residents as needed (i.e., food, incontinence supplies, medical supplies)

Money/Asset

Consider budget constraints as directed by the leadership team for orders placed for goods

Functional

Administrative Support
- Provide administrative and confidential support to the interdisciplinary team to ensure cohesive, accurate and timely business operations in the home.
- Ensure a clear understanding of the work to be completed and the processes and procedures to result in cost-effective completion of all work.
- Purge, organize, file and tidy flow sheets, progress notes, bulletin boards, forms, etc.
- Coordinates interdisciplinary team in preparation for and during New Admission Process.
- Coordinate and communicate foot care schedule with the interdisciplinary team.
- Maintain appropriate records for all Residents, with information provided by Staff, Families or Residents. Provides admission packages and organizes death charts. Completes filing in resident clinical charts.
- Carry out regular office duties: filing, telephone inquiries, work processing, etc.
- Prepare/ proofread written documentation prepared for or by Leadership staff, if requested, being cognizant of deadlines.
- Correlates and stores Resident health records in accordance with the Ministry of Health and Long-Term Care regulations and in accordance with the Information and Privacy Commission of Ontario.
- Arrange/ attend meetings/ events on behalf of members of the home acting as a participant or when required, recording secretary; attend and take minutes of all monthly home area meetings.
- Represent Grandview Lodge in providing tours of the home upon request, and responding to questions or directing them to appropriate persons for response.
- Support the resident admissions – this includes updating all lists (resident list, footcare, incontinence products, bathing list, resident photos name plates for the rooms.) Welcome them to the building on Tuesday or Thursday mornings and give out the initial care conference letter with date and time.
Inventory, Stock Control, & Delivery
- Stock and order home areas with care supplies and forms. Considering budget constraints and limits.
- Submit prepared on-line supply orders for the dietary, maintenance and nursing departments and receive & inventory items accordingly—always following the policies of the Home
- Monitor inventory levels, communicate with the Leadership team and maintain par-level stock.
- Scheduling and payroll preparation bi-weekly weekend shifts.
- Maintain inventory and oversee the incontinence supplies.
- Complete audits as assigned by the Director of Nursing or designate.
- Coordinate management of bio-hazard and sharps disposal.
Scheduler Back-Up
- Works every other weekend to assist schedulers to complete call in.
- Updates staff schedule care with shifts accepted for payroll and scheduling purposes.
- Backs up scheduler when on vacation to support shift call outs.

Demonstrate commitment to the Haldimand County Code of Conduct

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the job.

Position Requirement(s)

A current police check (LE 220 or Equivalent) from within the last 6 months
Two-Step and Mantoux Test within the past 6 months

Working Conditions

Regular business hours: Monday to Friday 8:30 a.m. – 4:30 p.m.
Available for every other weekend shifts.

Haldimand County envisions all County staff to possess a high degree of Ethical Behaviour & Professionalism, Political Acumen, Relationship Management, Credibility, Flexibility & Adaptability, Empathy & Compassion, Entrepreneurship, and Customer Service.

Haldimand County is an equal-opportunity employer that strives for inclusivity and belonging for all. Accommodation is available at any stage of the hiring process to applicants with differing abilities. If you require accommodation at any stage of the hiring process, please contact us at hrhelpdesk@HaldimandCounty.on.ca.

County employees who are interested in applying for this position must complete the EMPLOYEE APPLICATION FORM via the County’s Intranet - FuNK and submit it online with a resume and cover letter by 4:30 p.m. on the last day of this posting.

We thank you for your interest in working for Haldimand County. Only candidates selected for an interview will be contacted.

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