Museum Collections Technician

Job Description

Museum Collections Technician, Community Programming & Partnerships 

Vacancy: 2, Position is grant dependent

Posting Period: December 12, 2025 – March 27, 2026

Employer Group: Non-Union

Reporting to: Supervisor, Heritage & Culture

Grade: Student 2

Wage Hourly: $19.36

Position Status: Temporary full-time (employment expected from June 2 - August 22, 2026)

Work Hours per Week: Up to 35

Location:

• Edinburgh Square Heritage & Cultural Centre, Caledonia  
• Wilson MacDonald Memorial School Museum, Selkirk 

Core Competencies

• Interpersonal Communication
• Self- Direction
• Technology Use   

Position Summary

The Collections Technician’s primary responsibility is to provide support for ongoing collections management projects related to the artifact and archival collections. The role involves updating or creating new, accurate and detailed catalogue records and condition reports, with a subsequent task of uploading this information into the PastPerfect database. Furthermore, the incumbent will integrate digital imagery and update collections records, which will enable staff and volunteers to efficiently view and search through substantial records. This role includes the composition of metadata and the digitizing of artifacts and archival documents that will be used to create new or enhanced web-based educational or special interest programming.  

Qualifications, Knowledge, and Skills

Education

• University or College relative to the area of responsibility and returning to school full-time in September
• Special consideration will be given to applicants with the following: 
  • Enrolled in a post-secondary program with an emphasis on Museum or Archival Management, Library and Information Studies, Communications, History or Fine Arts 

Experience

• Some prior experience, including volunteer or post-graduate studies
• Special consideration will be given to applicants with the following: 
  • Prior experience working in a Museum or Library setting is an asset 

Knowledge/Skills

Responsibilities

The incumbent is responsible for, but not limited to:

People

• Consult and communicate with team members to achieve project goals in an inclusive and engaging manner 

Functional

• Cataloguing & Records Management
  • Review current collections records information and, following best practices, assist with an inventory of existing objects and/or archival material; integrate digital images with data records
  • Document/catalogue artifact/archival material utilizing Nomenclature for Museum Cataloguing 4.0; update inventory records, prepare condition reports, assign location, apply accession number(s) as required according to accepted practice
  • Analyse and compare existing collection records with information from inventory
  • Ensure that detailed collections records and other related documentation are maintained in PastPerfect and that documentation is readily retrievable 
  • Ensure that electronic databases are maintained with current data
• Data Collection 
  • Attend collections management training facilitated by the Curator (e.g. catalogue and condition reporting, handling artifacts, appropriate storage, etc.); review other written and online resources related to collections storage, best practices and preferred methods
  • Review Haldimand Museums’ collections management and archival policies, provincial standards, copyright, Freedom of Information Guidelines, CCI (Canadian Conservation Institute) Notes and other relevant documents/publications related to PastPerfect and Microsoft Access databases
  • Assist with the collections organization through the integration of digital images with existing collections and curatorial data for viewing and/or searching by staff and volunteers   
  • Update collections database (PastPerfect) to reflect changes noted through inventory; cross reference inventory records with existing digitized images; digitize (photograph/scan) items as required and determined by physical condition 
  • Propose and develop improvements to collection management strategies, plans, policies, procedures and agreements that support successful achievement of the Heritage & Culture Unit’s goals and objectives 

Demonstrate commitment to the Haldimand County Code of Conduct

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the job.