Information and Privacy Coordinator

Job Description

Information and Privacy Coordinator, Clerks Division

Vacancy: Yes

Posting #: NU-2026-06

Posting Period: February 24 - March 17, 2026

Employer Group: Non-Union

Reporting to: Municipal Clerk

Grade: 8

Wage Range Annually: $75,366 - $91,692

Position Status: Temporary Full-time (Until approximately December 24, 2027)

Work Hours per Week: 35

Location: Cayuga, ON (Haldimand County Administration Building)

Core Competencies

• Interpersonal Communication
• Critical Thinking 
• Self-Direction

Position Summary

Coordinates the collection, use, disclosure, security, retention and disposal of County records and information. Additionally, this position will develop, implement and advance the use of a content management system (CMS) for records information management across the corporation; define configurations of the CMS  and related policies and procedures. This role responds to all requests submitted under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA); develops privacy breach protocol and responds to any privacy breaches. Additionally, the position provides training and advice across the corporation on an ‘open by default’ philosophy to the  disclosure of records where possible within the limits of relevant legislation.  

Qualifications, Knowledge, and Skills

Education

• University Degree relative to the area of responsibility with a specialized certification in Records & Information Management.

Experience

• Over 1 year and including 2 years of current related experience.

Knowledge/Skills

Responsibilities

The incumbent is responsible for, but not limited to:

Corporate

• Oversee corporate Records and Information Management program in terms of updating policies, procedures, schedules and other records and information resources and tools.

People

• Develop and deliver training in all areas of records and information management including, but not limited to, orientation to records and information management, training package and coaching/ advice as needed.
• Prepare and provide privacy education and training to Council and all employees, including volunteers, contractors, and other appropriate third parties;
• Act as liaison between the County and the Information and Privacy Commissioner of Ontario (IPC) on any access and privacy matters.
• Provide direction to the Council Services Assistant and the Clerks Division Summer Student in performing records management duties as required.

Functional

• Freedom of Information
  • Respond to all requests submitted under the Municipal Freedom of Information and Protection of Privacy Act
  • Expand Routine Disclosure program and encourage an ‘open by default’ culture within the corporation
• Records Management
  • Coordinates the collection, use, disclosure, security, retention and disposal of County records and information.
  • Manage corporate transition of paper records to electronic records within a CMS; define appropriate configurations of the CMS (access to confidential records, metadata and template configurations)
  • Coordinate annual destruction of records by identifying records eligible for disposition; circulating destruction notices for management approval and reviewing requests to extend the disposition of selected records
  • Lead the updating and maintenance of the Records Retention Schedule as required based on legislative and operational needs and standards;
  • Perform corporate records management retrieval duties as required.
  • Ensure that the Records Centre is maintained in a neat, tidy, and secure condition.
  • Maintain and administer the Agreements database

Demonstrate commitment to the Haldimand County Code of Conduct

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the job.