Administrative Assistant, Roads Operations

June 13, 2025

Job Postings

Closing: July 3, 2025, at 4:30 p.m.

The Role

Administrative Assistant, Roads Operations

This is a temporary full-time role (until approximately December 31, 2026) at the County, with an annual compensation range of $60,060 - $73,055.

The Opportunity

We’re looking for a highly organized and adaptable Administrative Assistant to support our Roads Operations Division. In this key role, you’ll provide a range of administrative and clerical support services that help keep our operations running smoothly and efficiently. From managing correspondence and maintaining records to coordinating meetings and assisting with reports, you’ll play a vital part in ensuring the team can focus on delivering safe, effective road services to the community. If you thrive in a fast-paced environment and enjoy being the go-to person for keeping things on track, we want to hear from you!

The Perks

Defined Benefit Pension
3 Weeks Starting Vacation (prorated in the first year)
Flexible Working Hours
Safe and Friendly Work Culture
Wellness Programs
EFAP Program
Employee Recognition
Free Parking

The County

Haldimand County is a single-tier municipality with a dedicated team of professionals committed to delivering exceptional services to our citizens. With a focus on excellence, our county stands as an outstanding place to work and live. By joining our dynamic team, you open the door to a rewarding career where we prioritize the health and wellness of our employees, their families, and the communities we serve.

At Haldimand County, we believe in the Net Better Off philosophy. This means we’re passionate about helping our staff thrive and advance in an equitable workplace.

Job Description

Administrative Assistant, Roads Operations

Posting #: NU-2025-29

Posting Period: June 13 - July 3, 2025

Employer Group: Non-Union

Reporting to: Manager, Roads Operations

Grade: 6

Wage Range Annually: $60,060 - $73,055

Position Status: Temporary Full-Time (until approximately December 31, 2026)

Work Hours: 35 per week

Location: Cayuga, ON (Haldimand County Administration Building)

Core Competencies

Self-Direction
Interpersonal Communication
Collaborative Skills
Digital Literacy

Position Summary

Provide efficient and confidential administrative and technical support to the Director/Manager and Divisional staff in order for the Division to operate effectively and efficiently. Additionally, assist with the coordination of divisional business services, functions, and operations. As well as provide customer service to internal and external clients, including representatives of various levels of government, management, peers, staff, and the general public.

Qualifications, Knowledge, and Skills

Education

Community College Diploma relative to the area of responsibility completed within two academic years.

Experience

Some experience in administrative work or customer service preferably in a Municipal Government setting.

Knowledge/Skills

Thorough understanding of municipal, corporate and divisional business administration procedures to recommend and/ or undertake activities that increase efficiency of the Division.
A Valid Ontario Driver’s License and access to a reliable vehicle.
Excellent verbal and written communication skills with the ability to give, obtain, seek clarification, and/or exchange routine information.
Demonstrated initiative, and ability to make decisions involving routine tasks, within established procedures.
Demonstrated ability to work independently referring only major problems to supervisor/ managers.
Demonstrated ability to exercise significant discretion and sensitivity involving regular work with confidential information.
Proven ability to handle/process cash, valuables and/ or issue receipts.
Demonstrated analytical and problem solving skills involving occasional ingenuity, and minor refinement of procedures when necessary.
Demonstrated capability to provide orientation or technical guidance, as needed.
Organizational skills with conscientiousness, to avoid errors and ability to meet deadlines.
Excellent interpersonal skills including the ability to work effectively in a team environment and guide interdisciplinary team- based discussion to increase staff morale, team building and team spirit.
Technology Aptitude
- Demonstrated intermediate computer skills to utilize various technological devices and programs while adhering to cybersecurity and best practices are followed.
- Intermediate knowledge of MS Office (Word, Excel, Outlook, PowerPoint)

Responsibilities

The incumbent is responsible for, but not limited to:

Corporate

Build and maintain relationships with internal and external contacts with an emphasis on building trust in/with the Division while ensuring effective public relations that sustain the positive image of the County.

People

Work with the Manager or Divisional staff to resolve issues related to divisional business using internal and external relationships.

Money/Asset

Assist with the development of operating and capital budgets; input budgets data; monitor approved budget.
Review and process invoices, enter purchase orders, reconcile procurement card accounts, and complete account reconciliations throughout the year as required by applicable Policy and Procedures.

Functional

Support
- Provide correct information to inquiries or refer requests to those who have the necessary information or knowledge to respond.
- Prepare Social Media on behalf of the Division to provide updates to the public regarding service impacts and other important informational updates.
- Assist with divisional recruiting process by organizing resumes, booking interviews, completing reference checks, and completing unsuccessful applicant letters.
- Provide technical support for various corporate software for office and field staff as requested.
Reports
- Coordinate, prepare and proofread written documentation from management staff, being cognizant of deadlines.
- Prepare and analyse statistical data; research best practices related to divisional functions and ensure accuracy of information.
- In conjunction with Human Resources staff, coordinate, on behalf of the Manager, the collection, administration, analysis and/or accuracy of employee data such as compensation information, attendance records, vacation records, policies and procedures, performance management and professional development of Division staff.
Record Management
- Maintain approved records management system for the Division, ensuring that documentation is readily retrievable.
Scheduling
- Schedule meetings for the Manager and Supervisors with County and non-County Staff, which includes meeting invitations.
- Register divisional staff for conferences, seminars and trade shows including arranging for accommodation.
Divisional
- Provide backup support on the Geotab software program as requested.
- Assist with the development of operational maps in concert with the GIS team.

Demonstrate commitment to the Haldimand County Code of Conduct

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the job.

Working Conditions

Regular business hours: Monday to Friday 8:30 a.m. – 4:30 p.m.

Haldimand County envisions all County staff to possess a high degree of Ethical Behaviour & Professionalism, Political Acumen, Relationship Management, Credibility, Flexibility & Adaptability, Empathy & Compassion, Entrepreneurship, and Customer Service.

Haldimand County is an equal-opportunity employer that strives for inclusivity and belonging for all. Accommodation is available at any stage of the hiring process to applicants with differing abilities. If you require accommodation at any stage of the hiring process, please contact us at hrhelpdesk@HaldimandCounty.on.ca.

County employees who are interested in applying for this position must complete the EMPLOYEE APPLICATION FORM via the County’s Intranet - FuNK and submit it online with a resume and cover letter by 4:30 p.m. on the last day of this posting.

We thank you for your interest in working for Haldimand County. Only candidates selected for an interview will be contacted.

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