Administrative Assistant, Financial Services

Job Description

Administrative Assistant, Financial Services 

Vacancy: Yes

Posting #: NU-2026-10

Posting Period: March 19 - April 2, 2026

Employer Group: Non-Union

Reporting to: Chief Financial Officer

Grade: 6

Wage Range Annually: $61,844 - $75,239

Position Status: Permanent full-time

Work Hours per Week: 35

Location: Cayuga, ON (Haldimand County Administration Building)

Core Competencies

• Self-Direction
• Interpersonal Communication
• Collaborative Skills 
• Digital Literacy

Position Summary

Provide efficient and confidential administrative and technical support to the Chief Financial Officer and Divisional staff in order for the Financial Services to operate effectively and efficiently. Additionally, assist with the coordination of divisional business services, functions, and operations. As well as provide customer service to internal and external clients, including representatives of various levels of government, management, peers, staff, and the general public

Qualifications, Knowledge, and Skills

Education

• Community College Diploma relative to the area of responsibility completed within two academic years. 

Experience

• Some experience in administrative work or customer service preferably in a Municipal Government setting. 

Knowledge/Skills

Responsibilities

The incumbent is responsible for, but not limited to:

Corporate

• Build and maintain relationships with internal and external contacts with an emphasis on building trust in/with the Division while ensuring effective public relations that sustain the positive image of the County.

People

• Work with the CFO or Divisional staff to resolve issues related to divisional business using internal and external relationships. 

Money/Asset

• Assist with the development of operating and capital budgets; input budgets data; monitor approved budget.
• Review and process invoices, enter purchase orders, reconcile procurement card accounts, and complete account reconciliations throughout the year as required by applicable Policy and Procedures. 

Functional

• Support
  • Provide correct information to inquiries or refer requests to those who have the necessary information or knowledge to respond.
  • Prepare Social Media on behalf of the Division to provide updates to the public regarding service impacts and other important informational updates.
  • Assist with divisional recruiting process by organizing resumes, booking interviews, completing reference checks, and completing unsuccessful applicant letters.
  • Provide technical support for various corporate software for office and field staff as requested.
• Reports
  • Coordinate, prepare and proofread written documentation from management staff, being cognizant of deadlines.
  • Prepare and analyse statistical data; research best practices related to divisional functions and ensure accuracy of information.
  • In conjunction with Human Resources staff, coordinate, on behalf of the CFO, the collection, administration, analysis and/or accuracy of employee data such as compensation information, attendance records, vacation records, policies and procedures, performance management and professional development of Division staff.
• Record Management
  • Maintain approved records management system for the Division, ensuring that documentation is readily retrievable. 
• Scheduling
  • Schedule meetings for the CFO and Supervisors with County and non-County Staff, which includes meeting invitations.
  • Register divisional staff for conferences, seminars and trade shows including arranging for accommodation. 
• Divisional
  • Assists in the preparation of journal entries as required.
  • Assists in the preparation of Donation Receipts: post recipients issuance compiling of receipts and all relevant back-up; request images from Cash Management Office (CMO), updates on Donation Receipt database, mailout.
  • Responsible for the compilation (physical & digital) of annual Rate, Capital and Operating Budgets.
  • Assist in facilitating user access change requests with CMO and drafting required signing authority documents.
  • Annual Petty Cash reconciliation.
  • Annual Compilation of information for BMA Study and providing to the consultant.
  • Assist with the compilation of Remuneration Reports, Annual Finance Reports. 

Demonstrate commitment to the Haldimand County Code of Conduct

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the job.