Accounts Payable Purchasing Clerk
The Role
Accounts Payable Purchasing Clerk
This is a permanent full-time role at Haldimand County, with an hourly compensation range of $27.646 - $32.003.
The Opportunity
The Perks
- Hybrid work options
- Flexible working hours
- Unionized
- Defined benefit pension
- Professional Development
- Safe & friendly work culture
Haldimand County
Haldimand County is a single-tier municipality with a dedicated team of professionals committed to delivering exceptional services to our citizens. With a focus on excellence, our county stands as an outstanding place to work and live. By joining our dynamic team, you open the door to a rewarding career where we prioritize the health and wellness of our employees, their families, and the communities we serve.
At Haldimand County, we believe in the Net Better Off philosophy. This means we’re passionate about helping our staff thrive and advance in an equitable workplace.
Job Description
Accounts Payable Purchasing Clerk, Finance
Vacancy: Yes
Posting #: CUPE-2026-53
Posting Period: November 5 – 19, 2026
Employer Group: CUPE Local 4700 (Haldimand)
Reporting to: Supervisor, Accounting Services
Grade: 5 (Under Review)
Wage Range Annually: $27.646 - $32.003
Position Status: Permanent full-time
Work Hours per Week: 35
Location: Cayuga, ON (Haldimand County Administration Building)
Core Competencies
Interpersonal Communication | Collaborative Skills | Critical Thinking | Digital Literacy
Position Summary
The Accounts Payable Purchasing Clerk supports the day-to-day operation of Haldimand County's Purchasing Card (P-Card) program. The incumbent onboards and supports cardholders, coordinates monthly reconciliation, performs compliance reviews and delivers training. The goal is card spending that is properly coded, approved and compliant with Haldimand County's procurement policy and P-Card procedures. The role also provides general administrative support to Finance as assigned.
Qualifications, Knowledge, and Skills
Education
- Completion of Community College relative to area of responsibility (i.e. 2-year business)
Experience
- Over two years, up to and including three years, current related work experience, preferably in a public sector agency to be familiar with the scope and responsibilities of the position
- Experience administering or reconciling a corporate purchasing card program is an asset
Or equivalent to the above
Knowledge/Skills
- Understanding of municipal/provincial taxes, reconciliation processes and auditing processes
- Good understanding of municipal government, its operations and services
- Strong public relations and interpersonal skills
- Excellent communications skills (both oral and written)
- Proven time management, problem solving, organizational, analytical and record keeping skillset
- Good knowledge of business processes including records management, production of statistics and reports
- Valid Ontario Driver’s license and access to a reliable vehicle
- Technology Aptitude
- The incumbent must possess a combination of intermediate and advanced computer skills for Outlook and at least one of Word/Excel/PowerPoint to ensure their:
- Proven ability to use desktop or department/division specific software packages on their own or combine information from software packages to get the desired result
- Solid understanding of the software to enable the incumbent to know the best tool to do the job efficiently
- Knowledge to utilize software to develop quality reports, professional looking presentations, publications and/or to develop complex spreadsheets for analysis or presentation of data (including the use of formulae)
- The incumbent must possess a combination of intermediate and advanced computer skills for Outlook and at least one of Word/Excel/PowerPoint to ensure their:
Responsibilities
The incumbent is responsible for, but not limited to:
Functional
- P-Card Program Administration
- Process cardholder applications, card issuance, changes and cancellations, including prompt cancellation when an employee leaves or changes roles
- Prepare requests to change spending limits and merchant category controls for Manager approval, and apply approved settings in the card issuer's administration platform
- Act as first point of contact for cardholder and approver questions, declined transactions, lost or stolen cards, and disputed charges with the card issuer
- Recommend improvements to P-Card procedures and forms for Supervisor’s review
- Deliver P-Card training to new cardholders and approvers, and refresher training as required
- Prepare and maintain training materials, quick-reference guides and intranet resources, with content approved by the Supervisor, Accounting Services
- Monthly Reconciliation
- Coordinate the monthly reconciliation cycle so that cardholders and approvers code, document and approve transactions within required timelines
- Review transactions for correct GL coding, HST treatment and supporting documentation, and follow up on missing receipts or approvals
- Liaise with Accounts Payable on payment of the monthly statement and posting to the general ledger, including year-end cut-off
- Compliance Review
- Conduct monthly compliance reviews of P-Card transactions to identify potential non-compliance, such as split purchases, restricted items or personal use
- Document findings in the P-Card audit log and submit monthly review results to the Supervisor, Accounting Services for sign-off
- Refer non-compliance to the Supervisor, Accounting Services for direction on corrective action, and track agreed actions to completion
- Recordkeeping and Reporting
- Maintain the P-Card cardholder database and audit log
- Compile program statistics, such as spend by division, transaction volumes and compliance results, for the annual update to the Treasurer
- Annually prepare paper and electronic records for retention in accordance with Haldimand County's records retention requirements
Demonstrate commitment to the Haldimand County Code of Conduct
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the job.
Working Conditions
- Regular Business Hours are Monday through Friday (8:30 a.m. – 4:30p.m)
Haldimand County envisions all County staff to possess a high degree of Ethical Behaviour & Professionalism, Political Acumen, Relationship Management, Credibility, Flexibility & Adaptability, Empathy & Compassion, Entrepreneurship, and Customer Service.
Haldimand County is an equal-opportunity employer that strives for inclusivity and belonging for all. Accommodation is available at any stage of the hiring process to applicants with differing abilities. If you require accommodation at any stage of the hiring process, please contact us at hrhelpdesk@HaldimandCounty.on.ca.
County employees who are interested in applying for this position must complete the EMPLOYEE APPLICATION FORM via the County’s Intranet - FuNK and submit it online with a resume and cover letter by 4:30 p.m. on the last day of this posting.
We thank you for your interest in working for Haldimand County. Only candidates selected for an interview will be contacted.
