Accounts Clerk | Haldimand County

November 12, 2025

Job Postings

Closing: November, 26, 2025 at 4:30 p.m.

The Role

Accounts Clerk

This is a permanent full-time role at Haldimand County, with an annual compensation range of $60,060 to $73,055.

The Opportunity

As an Account Clerk at Grandview Lodge, you will provide essential administrative and financial support to ensure the accuracy of Resident Receivable and Trust Accounts. In this role, you’ll serve as a key financial resource for residents and their families, assisting with financial inquiries and maintaining transparent communication. You will also be responsible for precise financial record-keeping, transaction processing, and budget support, ensuring compliance with Ministry of Long-Term Care accounting standards and contributing to the smooth operation of our financial services.

The Perks

Defined Benefit Pension
Perks & Discounts
Free Parking
Wellness Programs
Safe & Friendly Work Culture
Professional Development
EFAP Program
35 Hours Work Week

Haldimand County

Haldimand County is a single-tier municipality with a dedicated team of professionals committed to delivering exceptional services to our citizens. With a focus on excellence, our county stands as an outstanding place to work and live. By joining our dynamic team, you open the door to a rewarding career where we prioritize the health and wellness of our employees, their families, and the communities we serve.

At Haldimand County, we believe in the Net Better Off philosophy. This means we’re passionate about helping our staff thrive and advance in an equitable workplace.

Job Description

Accounts Clerk, Grandview Lodge

Vacancy: Yes

Posting #: NU-2025-55

Posting Period: November 12 - 26, 2025

Employer Group: Non-Union

Grade: 6

Wage Range Annually: $60,060 - $73,055

Position Status: Permanent full-time

Work Hours per Week: 35

Core Competencies

Interpersonal Communication
Resilience
Collaborative Skills
Cognitive Flexibility
Self-Direction

Position Summary

Responsible for maintaining accurate financial record keeping, processing transactions, and supporting budget activities within Long-Term Care (LTC). The Accounts Clerk ensures compliance with the Ministry of Long-Term Care accounting standards and regulations, contributing to sound financial management and accountability. This role plays a vital part in managing Resident Trust accounts and handling outstanding payments. The position also serves as the primary contact for residents and families regarding financial inquires, delivering timely, accurate, and compassionate responses while upholding confidentiality and professionalism.

Qualifications, Knowledge, and Skills

Education

Community College Diploma relative to the responsibility completed within two academic years.

Experience

Minimum 1-2 years of current related experience.
Special consideration will be given to applicants with the following:
- Previous experience in Accounts Payable or General Accounting
- Experience in a Long-Term Care environment

Knowledge/Skills

Thorough understanding of corporate/ department/ division business administration and financial procedures to recommend and/ or undertake activities that increase efficiency relative to assigned tasks (i.e., communication documents, report preparation, invoice processing records management, and meeting organizations).
Good understanding of functions carried out by the department/ division as well as the interrelationship of municipal structure and functions with other departments/ divisions within the County and other government agencies to understand municipal services and operations.
Valid Ontario Driver’s License and access to a reliable vehicle.
Excellent verbal and written communication skills with the ability to give, obtain, seek clarification, and/ or exchange routine information.
Demonstrated initiative, and ability to make decisions involving routine tasks, within established procedures.
Demonstrated ability to work independently with complex tasks, within established procedures.
Demonstrated ability to exercise significant discretion and sensitivity involving regular work with confidential information.
Proven ability to handle/ process cash, valuables and/ or issue receipts.
Demonstrated analytical and problem solving skills involving occasional ingenuity, and minor refinement of procedures when necessary.
Organizational skills with considerable attention to detail to avoid errors and ability to meet deadlines.
Technology Aptitude
- Demonstrated intermediate computer skills to utilize various technological devices and programs while adhering to cybersecurity and best practices are followed.
- Intermediate knowledge of MS Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

The incumbent is responsible for, but not limited to:

Corporate

Follow the GVL philosophy of delivering care to Residents by utilizing DementiAbility methods and Gentle Persuasive Approach (GPA) principles.
Ensure the Resident’s Bill of Rights is respected and the guidelines set out by relevant provincial legislation, regulations, and directives are followed, by communicating with residents, visitors, and other personnel in a courteous manner.

People

Provide information and resources to Residents and families.
Coordinate services with various County departments; such as Accounts Payable, Purchasing, Finance and Payroll.

Money/Asset

Support the Grandview Lodge residents, families and administration in the efficient functioning of financial operations.
Assist in the year-end accounting processes and year-end audit.
Completing transaction processing, analysis, budget support, and ensuring compliance with the Ministry of Long-Term Care regulations and accounting standards.

Functional

Administration:
- Conduct all work within applicable Acts, regulations and approved County policies and procedures.
- Ensure administrative procedures related to financial reporting of both month and year-end processes are complete, accurate, and timely.
- Arrange/ attend meetings/ events on behalf of members of the Home acting as a participant or when required, recording secretary.
- Carry out regular office duties: filing, telephone inquiries, word processing, etc. to ensure cohesive, accurate and timely business operations in the division.
- Coordinate/ prepare/ proofread written documentation prepared by Leadership being cognizant of deadlines as it relates to financial matters.
- Research and organize oral or written briefing notes and/ or documentation as assigned, and recommend specific actions if requested.
- Provide backup and support to team members as needed, including assisting with tasks outside of primary responsibilities to ensure team and organizational objectives are met.
Financial Responsibility:
- In collaboration with the Social Service Worker will complete financial contracts & consents with Residents and/ or with Power Of Attorney upon admissions.
- Maintain approved financial records management system for Grandview Lodge ensuring that documentation is readily available.
- Process financial information related to expenditures, revenues, budget preparation, monitoring, and reporting in support of the Administrator.
- Apply for resident rate reductions annually.
- Maintain accurate and timely records and reporting of resident trust accounts, ensuring compliance with legislative and organizational policies.
- Prepare and issue monthly invoices and statements for resident accommodation and services; track and follow up on outstanding accounts.
- Prepare and submit monthly Pre-Authorized payment file to the bank
- Prepare bank deposits
- Assist in monthly reconciliation of bank accounts and financial statements.
- Support annual audits by providing required documentation and responding to inquiries.
- Ensure accuracy and confidentiality of all financial data and records.

Demonstrate commitment to the Haldimand County Code of Conduct

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the job.

Position Requirement(s)

OPP LE 220 or Equivalent Police Check - Within Past 6 Months
Two- Step TB test (Mantoux) or chest x-ray - Within Past 6 Months

Working Conditions

Regular Business Hours (8:30am – 4:30pm, Monday to Friday)

Haldimand County envisions all County staff to possess a high degree of Ethical Behaviour & Professionalism, Political Acumen, Relationship Management, Credibility, Flexibility & Adaptability, Empathy & Compassion, Entrepreneurship, and Customer Service.

Haldimand County is an equal-opportunity employer that strives for inclusivity and belonging for all. Accommodation is available at any stage of the hiring process to applicants with differing abilities. If you require accommodation at any stage of the hiring process, please contact us at hrhelpdesk@HaldimandCounty.on.ca.

County employees who are interested in applying for this position must complete the EMPLOYEE APPLICATION FORM via the County’s Intranet - FuNK and submit it online with a resume and cover letter by 4:30 p.m. on the last day of this posting.

We thank you for your interest in working for Haldimand County. Only candidates selected for an interview will be contacted.

Apply for this job