Vendor Information

The Purchase Order Terms and Conditions form part of every Purchase Order issued by the County.  No variation of the Purchase Order is authorized unless such variation has been approved by the County in writing.  In the event of any variation of wording, the PDF version of the Purchase Order Conditions shall prevail.

DateStatusVersion No.Title
February 5, 2019ACTIVE1Purchase Order Terms & Conditions

This policy outlines the guiding principles of public procurement and the approach that all Haldimand County departments and its local boards will take when procuring goods, services or construction.

Click here to view the Purchasing Policy

Ontario legislature passed the AODA in 2005 with the goal of creating standards to improve accessibility across the province. The AODA allows the government to develop standards specific to accessibility that are designed to make Ontario more accessible. The first accessibility standard to be developed came into effect January 1, 2008, in the form of Ontario Regulation 429/07, “Accessibility Standards for Customer Service” (the Standard).

Under the Standard, Haldimand County must, by January 1, 2010, have trained contractors and goods & service providers (herein referred to as Contractors) who interact with the public or other third parties on the County’s behalf. Contractors are fully responsible for providing Accessible Customer Service training to all of their staff who provide these services. A Contractor representative with delegated authority must return a signed Compliance Form for Contractors to the designated County contact prior to the initiation of any contracted works.

To assist Contractors in training their staff, Haldimand County has developed Accessible Customer Service for Contractors, which is a training document for Contractors and Goods & Service Providers.

As outlined in the Procurement Policy, Support Services launched a Vendor Performance program that will be used to:

  • Improve relationships
  • Increase communication, and
  • Document issues with vendors

Vendors may be suspended from bidding on any request for bids in a case where the performance of a vendor has been unsatisfactory.