Planning a Special Event

Planning a special event in Haldimand County?

Each year, the County receives numerous requests from community groups and organizations wishing to host special events on Haldimand County property. These events vary in scope, purpose, size, cost and complexity, all of which require the coordinated efforts of staff to ensure safe event operation and adherence to applicable by-laws, policies and procedures. Based on the nature of the request, Council approval may be required.

Event Approval Process

Applications must be completed using the following forms:

Festival and Event Approval Process Guidelines

Festival and Event Policy

Festival and Event Application Form

Special Event Fire Safety Requirements Form

Traffic Control Plan for Special Events

Event Calendar Free Listing Form

Are you planning to sell or offer food at your event?

All persons and/or organizations planning to sell or offer food and/or beverages to the public at a special event in Haldimand County or Norfolk County must obtain approval from the Haldimand-Norfolk Health Unit (HNHU) prior to the start of the event. There is no fee associated with the approval process.

Learn More – Visit Haldimand Norfolk Health Unit: Food Safety at Special Events

If there will be alcohol available at your event look over the Alcohol and Gaming Commission of Ontario’s (AGCO) website on Special Occasion Permits (SOP)

For information regarding OPP Paid Duty Officers, contact the OPP Cayuga Detachment at (905) 772-3322.

For further information on festivals, tournaments and special events, please contact 905-318-5932, ext. 6134 or